Easy Call Sheets is an event and live production call sheet maker built for event coordinators, stage managers, and floor managers running a full production day around a show, not a scene. Lay out load-in, crew call by department, AV and tech setup, doors, showtime, and load-out on one run-of-show, add vendors and volunteers alongside your core crew, and send a call sheet that covers the entire day. A full run-of-show call sheet takes about 2 minutes to build.
An event day is a sequence, load-in, setup, doors, showtime, load-out, and each stage needs its own timing and the right people in place. Lay out the full run-of-show on the call sheet so stage managers, floor managers, and department leads can see the whole day's flow, not just when they personally need to arrive.
AV and tech crew usually need to be in long before doors, while front-of-house staff and volunteers arrive closer to showtime. Set individual call times by department, AV and tech, stage, front of house, security, so each team shows up exactly when their part of the day starts, and add vendors as their own contacts so catering, rentals, and other outside teams are working from the same schedule.
Event crews often mix regular staff with day-of vendors and volunteers you don't have a standing relationship with, which makes a group text unreliable. Send the call sheet by email or SMS and each person confirms or declines with one tap, no account needed, so you know load-in crew, AV techs, and volunteers are all locked in before the day starts.
An event call sheet is the production day document for a live event or show that lists the run-of-show, load-in and load-out times, crew call by department, and vendor and staff contact details. Easy Call Sheets generates one automatically from your event details.
Create a production in Easy Call Sheets, set the event date and venue, then add your run-of-show stages, load-in, doors, showtime, load-out, along with crew, vendors, and volunteers and their individual call times. It's ready to send in about 2 minutes.
Yes, the free plan covers a full event day with no credit card required to start. Paid tiers add higher crew and contact limits for larger productions with more vendors and staff.
Yes, the call sheet covers the full run-of-show, load-in, setup, doors, showtime, and load-out, so every stage of the event day has its own timing instead of just a single call time.
Yes, add vendors, volunteers, and staff as contacts on the call sheet and they get the same one-tap confirm or decline link by email or SMS as your core crew, no account or app needed.
Yes, set individual call times by department, AV and tech, stage, front of house, security, so each team arrives exactly when their part of the event day begins.