March 5, 2016

Creating Call Sheets – A User’s Guide

Depending on the project you’re working on, be it commercial, documentary, movie etc., your call sheet can vary dramatically. However, we’ve put together a list of universal steps for assistant directors to use to create your call sheet, and to make sure that they get approved.

1. Check with your production company to see if they have a preferred format for their call sheets. You’ll want to make sure that it’s as easy as possible for other members of the production crew to use your call sheets effectively.

2. Once you’ve got the format, it’s time to create a preliminary schedule. You should expect this to change considerably over the next few steps, but it’s essential that you create a basic schedule that you can build on to make one that’s more precise.

3. Call a meeting with other important people in the production to talk through your preliminary schedule and whether they will be able to work around it. This step is one of the most important because it ensures that your final schedule is something which can be realistically followed. Make your changes to the schedule during the meeting so you can be sure everyone is happy with it.

4. Once you’ve finalized your call sheet and added in things, such as breaks, to ensure that you’ve got everything covered, you can pass it on to the production unit, so they can check it over and make any changes they might require.

5. The final thing for you to do is to send your call sheet to the director for final approval. You should sit down with them and go through the revised copy you received from the production company so that everything is ironed out before you start shooting.

6. The last step is for the production company to send out the finalized call sheet to cast and crew members. Congratulations! You’ve put in a lot of hard work, which will help make the whole production run smoothly and successfully.

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