Multi-Location Call Sheet Made Simple

Why multi-location adds complexity

When a shoot jumps from a downtown warehouse to a beach at noon, crews need precise call times, transport details, and weather info for each site. Missing a location step can waste hours and budget.

Core elements every multi-location sheet must have

• Location blocks: Separate sections for each address with GPS coordinates.
• Individual call times: Per-person times for each site, not just a single general call.
• Transport plan: Bus or car details, parking instructions, and estimated travel time.
• Weather forecast per site: Weather can change dramatically between locations.
• Safety contacts: Nearest hospital and emergency numbers for each venue.

Step-by-step workflow

1. Create a new production in Easy Call Sheets.
2. Add the first shoot date and choose the primary location; the address autocomplete fills GPS data automatically.
3. Click Add Location and repeat for every site. Each block inherits the same template but keeps its own weather forecast and map link.
4. Import or select crew from your contact book. Assign individual call times per location, Easy Call Sheets lets you set a separate time for each person in the same form.
5. Attach site-specific PDFs (maps, permits, shot lists) directly to each location block.
6. Enable SMS notifications for crew members who prefer text over email.
7. Press Send, the crew receives a single email with a shareable link that expands each location section, and you see live confirmations in real time.

How Easy Call Sheets beats the spreadsheet

Traditional Excel sheets require duplicate rows for each location, manual weather look-ups, and endless email threads. Easy Call Sheets does all of that in under two minutes, eliminates copy-paste errors, and tracks who has confirmed for each site. Competitors like StudioBinder offer full-suite production tools, but their call-sheet module is buried in a larger workflow and costs more for small teams.

Quick tips for flawless multi-location runs

• Label locations clearly (e.g., "Location 1, Warehouse A") in the email subject.
• Include a concise transport schedule in the general notes.
• Set a reminder trigger for crew members who haven't confirmed 2 hours before the first call time.
• Use the custom logo feature to brand the sheet with your production company, it looks professional and reduces confusion.

Ready to stop juggling spreadsheets?

Start your free plan at Easy Call Sheets and build a multi-location call sheet in minutes. One click, live confirmations, and a stress-free shoot day.